PRACTICAL INFORMATION NOTEConference of the Chairpersons of Human Rights Committees2 – 3 December 2012Date and venueThe Conference will be held at the “Filoxenia” Conference Centre, in Nicosia, on 2 - 3 December 2012.The address of the Conference Centre is 17, Thrakis 1311, Aglanjia, Nicosia.Registration of ParticipantsAll participants are kindly requested to fill in a registration form and return it to[email protected],by2November2012.Theformisalsoavailableatwww.cyparliament2012.euby clicking on the name of the Conference in the calendar.RegistrationRegistration Desks will be located in the main entrance hall of the hotels on the day of arrival, from 3pm. Identity badges and other material regarding the Conference will be available from these Desks.All participants are kindly requested to wear their identity badges at all times for security reasons andin order to ensure their access to shuttle buses, conference rooms and receptions and/or other eventsin the programme.The ribbons of the identity badges correspond to the following categories of participants:Blue-Delegates, Members of ParliamentDelegation Secretaries / Advisors / StaffStaff of hosting ParliamentGreen -Yellow -

AccommodationBlock bookings have been made by the House of Representatives at the following hotels at specialrates.Participants are requested to make their reservationsby 2 November 2012.date cannot be guaranteed. Accommodation cost is covered by participants.All participants are kindly requested to make their own arrangements for accommodation on-line withthese hotels:Requests foraccommodation will be dealt on a first-come-first-served basis and any requests received after this

2Hilton Cyprus Hotel (*****)Archbishop Makarios III Avenue,1516 Nicosia.Phone: +357 22 377 777Fax:+357 22 377 788website:http://www.hilton.com/en/hi/groups/personalized/N/NICHITW-GHR05-20121201/index.jhtml?WT.mc_id=POGArrival and departure

IMPORTANT NOTE: The only legal ports of entry to the Republic of Cyprus are the International

Airports of Larnaka and Pafos and the ports of Limassol and Larnaka, which are situated in the

Government-controlled area of the Republic.

All participants arriving at the above legal ports of entry of the Republic are kindly requested to maketheir own arrangements for transportation to the hotels.The cost of transfer from Larnaka International Airport to Nicosia by taxi is about €50 and from PafosInternational Airport to Nicosia is about €120.Transportation during the ConferenceTransportation will be provided from the hotels to the venue of the Conference and vice versa, as wellas for all social events included in the programme.Simultaneous interpretationSimultaneous interpretation into Greek, English and French will be provided.Participantsaccompanied by their own interpreters, are kindly requested to notify the Presidency Secretariat at[email protected]the soonest possible and also indicate their request on the registrationform. For this purpose, please note that only three additional translation booths will be available andwill be allocated on a strictly first-come-first-served basis.DocumentsWorking documents will be regularly updated on the House of Representatives’ website(www.cyparliament2012.eu). Final versions will be provided upon registration. Documents will beprovided in English and French.Requests to take the floorParticipants wishing to take the floor are requested to fill in a separate “Request for the floor” card foreach Session of the Conference. The cards can be found in the material received upon registration. Aseparate coloured card will correspond to each agenda item. A list of speakers, based on the cardsreceived by the Presidency Secretariat, will be drawn up by the Chairperson of the Conference and,once the floor is given, speakers can deliver their speeches from their seats.Hilton Park Nicosia (****)Griva Dighenis Avenue,1507 Nicosia.Phone: +357 22 695 111Fax:+357 22 351 918website:http://www.hilton.com/en/hi/groups/personalized/N/NICLEHI-GHOUSD-20121124/index.jhtml?WT.mc_id=POG

3Services during the ConferenceParticipants will have access to a working station, equipped with computers, Internet access and Faxmachines and all other relevant communication facilities. A WI-FI service will also be available.Besides coffee breaks, running coffee will also be available in the corridor, outside the Conferenceroom. Food and beverages are not allowed in the Conference room.Information DeskAn Information Desk will be situated outside the Conference room and will be available to participantsfor any practical matter, including username and password for WI-FI service.Press FacilitiesPress Facilities will be provided during the Conference. Access will be given to correspondents ofnational and international press, radio and television, who have already sent their registration forms tothe Presidency Secretariat. The Conference will be open to the press.Medical ServiceMedical services will be available during the Conference.Automated Teller Machine (ATM)An ATM will be located near the Conference room, in the “CYPRESS MEDIA CENTRE”.Non-smoking policySmoking is prohibited in all indoor areas in hotels and all public places.An outdoor space, outside the “CYPRESS MEDIA CENTRE”, can be used by smokers.CurrencyThe national currency of the Republic of Cyprus is the Euro.WeatherThe mild Mediteranean winter starts in December. The average lowest temperature is 8C and thehighest is 18C.Presidency SecretariatMrs. Evie Hadjiyianni, Director of the International Relations ServiceTel:+357 22 407310 / 304 / 321Fax:+357 22 668611E-mail:[email protected]Mr. Panicos Pourgourides, Senior International Relations OfficerTel:+357 22 407377 / 310 / 471Fax:+357 22 668611E-mail:[email protected]