Europaudvalget 2021-22
EUU Alm.del Bilag 150
Offentligt
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(LOGO
PFUE)
COSAC
Chairpersons' meeting
Practical arrangements
French Presidency of the Council of the European Union
Paris, 13 and 14 January 2022
Contact:
[email protected]
 EUU, Alm.del - 2021-22 - Bilag 150: Invitation til COSAC-formandsmøde i Paris 13-14/1-22
Contents
Access ...................................................................................................................................................... 2
COSAC Chairpersons' Meeting programme ............................................................................................ 4
Participation in the conference ............................................................................................................... 5
Translation/interpretation ...................................................................................................................... 6
Accommodation ...................................................................................................................................... 7
Meals ..................................................................................................................................................... 11
Transport ............................................................................................................................................... 11
Useful telephone numbers .................................................................................................................... 11
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Access
Maps
Addresses:
- French Senate: 15
ter
rue de Vaugirard, 75006 Paris
- Hôtel de la Monnaie de Paris: 11 Quai de Conti, 75006 Paris.
*For
remote attendance, the Interactio videoconferencing platform will be used.
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Accreditation
Delegations are requested to use the
online registration system
in order to register all participants
as
soon as possible
ahead of the sessions, and
by 22 December 2021 at the latest
(however, please note
that requests for interpretation into other languages must be submitted
by 15 December 2021,
see
below).
The organization of the meeting will adapt to public health requirements as applicable at the relevant
time.
If, for compelling reasons, a delegation is unable to travel, a videoconferencing solution may be
offered as an alternative.
COVID protection measures
Under the current public health situation,
physical events organised during the PFUE will be
subject to presentation of the "passe
sanitaire"
(European vaccination certificate or conversion
of a foreign vaccination certificate into a French
passe sanitaire).
A
passe sanitaire
in digital or paper format
(under the conditions defined on the French
government’s website: https://www.gouvernement.fr/info-coronavirus/pass-sanitaire) must be
presented to access the premises of the French Senate.
Wearing face covering masks inside the Senate and observing other covid-19 shielding measures will
be required in accordance with health protection measures currently applicable.
Hand sanitiser will be made available to the delegations.
The delegations' attention is drawn to the travel restrictions and health measures applicable to
unvaccinated persons or those vaccinated with a vaccine not recognised by the European Union
A
COVID coordinator
will be on site to ensure that public health protocols are implemented,
to monitor their enforcement and to manage persons who have tested positive for covid-19 and
persons identified as a contact.
Tests can be taken in the pharmacies located in the surrounding area.
Identification of participants
For security reasons, participants are requested to
wear their identification badge in a prominent
position at all times throughout the event.
Any loss of an identification badge must be reported to
the organisers immediately.
Yellow:
heads of delegations
Blue:
members of delegations
Orange:
delegation staff
Green:
interpreters
Black:
organisers
Red:
journalists
White:
others
Meeting venues
The meetings will be held in the Senate chamber.
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COSAC Chairpersons' Meeting programme
13 January 2022
3:00 PM- 6:00 PM: Arrival of the delegations and check-in at their hotels
5:30 PM Departure of shuttle buses from each hotel to the Monnaie de Paris
6:15 PM – 7:30 PM: Visit to La Monnaie de Paris Museum
7:30 PM – 10:00 PM: Dinner at the Hôtel de la Monnaie
10:00 PM – 10:30 PM: Return by shuttle bus to the hotels
14 January 2022
08:00 AM –08:45 AM
Troika of Chairpersons' meeting (Monory room)
-
Adoption of the agenda for the COSAC Troika of Chairpersons' meeting
-
Approval of the draft programme for the COSAC Chairpersons' meeting
-
Debate on the draft programme of the 67
th
COSAC meeting
-
Approval of the draft list of contents of the 37
th
COSAC Bi-annual Report
-
Letters received by the presidency
-
Other questions [Other items]
Opening remarks (Chamber)
-
Welcome speech by
Mr Gérard Larcher,
Speaker of the French Senate
-
Introduction by
Mr Jean-François Rapin,
Chair of the Senate European Affairs Committee
-
Introduction by
Ms Sabine Thillaye,
Chair of the National Assembly European Affairs
Committee
Procedural and other general matters (Chamber)
-
Presentation of the results of the COSAC Troika of Chairpersons' meeting
-
Provisional agenda for the 67
th
COSAC meeting
-
Summary of the 37
th
COSAC Bi-annual Report
-
Letters received by the presidency
-
Procedural matters
-
Debate
First session – Presentation of the priorities of the French Presidency (Chamber)
-
Speech by
Clément Beaune,
Secretary of State for European Affairs to the Minister for
Europe and Foreign Affairs, with
responsibility for European
Affairs
-
Debate
Group photograph at the bottom of the Grand Staircase and coffee break
09:00 AM – 09:30 AM
09:30 AM – 10:00 AM
10:00 AM – 11:00 AM
11:00 AM– 11:30 AM
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11:30AM - 12:30PM
Second session – New working methods within COSAC (Chamber)
-
Debate
Lunch (Salons de Boffrand du Sénat, Petit Luxembourg)
Third session – Twentieth anniversary of the euro: achievements and future of the euro
(Chamber)
-
Speech by XXX
-
Speech by XXX
-
Debate
Conclusions of the Chairpersons (Chamber)
-
Conclusion by
Mr Jean-François Rapin,
Chair of the Senate European Affairs Committee
-
Conclusion by
Ms Sabine Thillaye,
Chair of the National Assembly European Affairs
Committee
12:45 - 2:00PM
2:15PM - 3:30 PM
3:30 PM– 4: 30 PM
Participation in the conference
Conference documents
The conference documents are
available for consultation on the website
on the parliamentary portal
of the French Presidency of the Council of the European Union:
www.parlue2022.fr
(from
December 10
th
2021)
Documents will be handed out in person at the reception desk.
Speeches
When registering online, participants are requested to confirm if they will take the floor. Planned
interventions shall be submitted in written form to:
[email protected]
If participating by videoconference:
Please enter your login/username as follows:
- first name and surname,
- name of your Parliament/Chamber,
- two-letters country code in English.
Cameras and microphones will only be activated after the approval of each participant. Only
Members of Parliaments will be authorised to speak. Their staff may attend as observers.
Availability of rooms
Rooms will be made available to enable the holding of
bilateral discussions
or
working meetings.
In
addition, a room equipped with PCs and printers will be made available to the delegations.
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N.B. Delegations wishing to use the rooms assigned for bilateral discussions, can book them by 7
January 2022 at the following address: [email protected]
Recording of meetings
All meetings will be videorecorded and made available for streaming on the
www.parlue2022.fr
website.
The minutes of the meetings will also be posted online on this website.
Information about personal data protection
Participants are deemed to consent to a non-exclusive and unlimited right of use of all their speeches
and declarations as well as all images (photographs and videos) in which they appear during the
conference. Deemed consent applies in particular to the transferable right to reproduce these speeches
and contributions, to distribute and make them available to the public, including in a modified form,
and to use them in any form or on any current or future medium.
Translation/interpretation
Simultaneous interpretation of the plenary sessions will be provided in
French, English and German.
Each delegation may request translation into another language, using its own interpreters and at
its own expenses.
Delegations wishing to do so are requested to make this known before
15
December.
An interpreting booth will be provided for the interpreters.
Social media
YouTube:
more information to come
Facebook:
more information to come
Twitter:
more information to come
WiFi
Participants will be provided with the Senate WiFi access code on the day of the conference.
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Accommodation
Rooms will be allocated on a first-come, first-served basis upon booking. In order to benefit from
preferential rates, participants are requested to book directly through the hotels
by 22 December 2021
using the contact details below.
If you choose a hotel that is not on this list, please inform us at this address:
[email protected]
Hôtel Pullman Paris Montparnasse
(200 Classic rooms and 50 Deluxe rooms)
Types of room:
-
-
Classic double room
Deluxe double room
Rates: Tourist tax €3.75/night/person
€250
€300
Buffet breakfast, WiFi, free minibar, fitness room
16:00/11:00 - Luggage service available.
22 December
Included
Check-in/Check-out
Booking deadline
Link for direct booking:
https://all.accor.com/lien_externe.svlt?goto=rech_resa&destination=8189&sourceid=PFUE&dayIn=
13&monthIn=01&yearIn=2022&nightNb=1&preferredCode=PFUE&merchantid=par-accorFR
Each participant will pay for their own room, breakfast and extras. A credit card will be required to
make the booking.
Conditions of guarantee and payment:
Bookings will be made individually by each participant or delegation, and credit card details will need
to be provided along with the booking form (the card will be verified and pre-authorised for a sum of
€1 at the time of booking, with the full amount for the night being authorised, but not debited on D-7).
No bookings can be confirmed without this guarantee.
Cancellation of single rooms.
Free of charge cancellation up to 7 days before arrival; thereafter, the
full amount will be debited. Customers are responsible for all changes, cancellations and costs related
to bookings.
Address and contact details
Hôtel Pullman Paris Montparnasse
19 rue du Commandant René Mouchotte
75 014 Paris
Tel: +33 1 44 36 44 36
Online booking link:
https://all.accor.com/lien_externe.svlt?goto=rech_resa&destination=8189&sourceid=PFUE&dayIn=1
3&monthIn=01&yearIn=2022&nightNb=1&preferredCode=PFUE&merchantid=par-accorFR
Website:
https://www.pullmanparismontparnasse.com
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Hôtel Concorde Montparnasse
(110 Classic rooms and 10 Deluxe rooms)
Types of room:
Classic double room
- single occupancy
-
double occupancy
Deluxe double room
-
single occupancy
-
double occupancy
Included
Check-in/Check-out
Booking deadline
Rates: Tourist tax €3.75/night/person
€159
€169
€189
€199
Buffet breakfast, WiFi, free minibar, courtesy tray
15:00/12:00 - Luggage service available.
22 December
Booking method:
Bookings must be made using the
booking form,
to be completed and sent to the
following address:
[email protected]
using booking code:
SENAT.
Contact number for individual bookings: +33 1 56 54 84 00
Conditions of guarantee and payment:
Bookings will be made individually by each participant or delegation, and credit card details will need
to be provided along with the booking form (the card will be verified and pre-authorised for a sum of
€1 at the time of booking, with the full amount for the night being authorised, but not debited on D-7).
No bookings can be confirmed without this guarantee.
Cancellation of single rooms.
Free of charge cancellation up to 7 days before arrival; thereafter, the
full amount will be debited. Customers are responsible for all changes, cancellations and costs related
to bookings.
Address and contact details
Hôtel Concorde Montparnasse
Place de Catalogne
40, rue du Commandant Mouchotte
75 014 Paris
Tel: +33 1 56 54 84 00
Email:
[email protected]
Website:
https://www.hotel-montparnasse.com
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Hôtel Sofitel Paris Le Faubourg
(40 Deluxe rooms and 10 "Suite collection" rooms)
Types of room:
Deluxe double room
-
Single occupancy
-
Double occupancy
"Suite collection" room
-
Single occupancy
-
Double occupancy
Included
Check-in/Check-out
Booking deadline
Rates: Tourist tax €3.75/night/person
€310
€330
€560
€580
Buffet breakfast, WiFi, minibar, courtesy tray
15:00/12:00 - Luggage service available.
22 December
Booking method:
Bookings must be made using the
booking form,
to be completed and sent to the
following address:
[email protected]
The contact number for individual bookings is: +331 44 94 36 03
Conditions of guarantee and payment:
Each delegation pays for its own bookings. A bank guarantee is required for each booking. No
bookings can be confirmed without this guarantee.
No deposit is required; payment is made at the hotel upon arrival or departure by each participant or
delegation.
Cancellation of single rooms.
Free of charge cancellation up to 14 days before arrival. As of 7 days before the event, availability and
preferential rates can no longer be guaranteed.
Customers are responsible for all changes, cancellations and costs related to bookings.
Address and contact details
Hôtel Sofitel Paris Le Faubourg
15 rue Boissy d'Anglas
75008 PARIS
Tel: +33 1 44 94 14 14
Fax : +33 1 44 94 14 28
Email:
[email protected]
Website:
https://www.sofitel-paris-lefaubourg.com/
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Hôtel Trianon Rive Gauche
(20 rooms)
Types of room:
Classic double room
Rates: Tourist tax €3.75/night/person
€175
Deluxe double room
€215
(on request only and subject to availability)
Included
Check-in/Check-out
Booking deadline
Hot buffet breakfast, WiFi, free minibar, courtesy tray
15:00/12:00 - Luggage service available.
22 December 2021
Booking method:
Bookings must be made using the
booking form,
to be completed and sent to the
following address:
[email protected]
using booking code:
GPFUE.
Contact number for individual booking: +33 1.43.29.88.10
Conditions of guarantee and payment:
Bookings will be made individually by each participant or delegation, and credit card details will need
to be provided along with the booking form (the card will be verified and pre-authorised for a sum of
€1 at the time of booking, with the full amount for the night being authorised, but not debited on D-7).
No bookings can be confirmed without this guarantee.
No deposit is required; payment is made at the hotel upon arrival or departure by each participant or
delegation.
Cancellation of single rooms.
Free of charge cancellation
up to 14 days before arrival.
Partial cancellation (maximum 5 rooms) is possible on D-1 (up to 15:00 Paris time on the day before
arrival). Customers are responsible for all changes, cancellations and costs related to bookings.
Address and contact details
Trianon Rive Gauche Hôtel
3, rue de Vaugirard
75006 PARIS
Tel: +33 1 43 29 88 10
Fax: +33 1 43 29 15 98
Email: [email protected]
Website:
https://www.hoteltrianonrivegauche.com
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Meals
Please inform us in advance of any allergy or special diets using the registration form.
The COSAC Chairpersons' Meeting dinner will take place at the
Hôtel de la Monnaie de Paris on 13
January.
La Monnaie de Paris is situated at 11 Quai de Conti, 75006 Paris.
The COSAC Chairpersons' Meeting
buffet lunch
will be held in the Senate restaurant.
Coffee breaks are scheduled during the meeting.
Transport
From Thursday, 13 January to Friday, 14 January, 2022, shuttle buses will be available for transfers
between the different hotels, the Senate and the Monnaie de Paris.
Delegations that have chosen a hotel that is not on the proposed list will need to make their own travel
arrangements, at their own expense.
Useful telephone numbers
Emergency numbers
15:
Ambulance
18:
Fire service
17:
Police
112:
European emergency number
Telephone country code
+ 33
Time zone
Local time in France is UTC+1
Weather
For weather information, please consult this website:
https://meteofrance.com/
Currency
The currency in France is the euro.
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Contacts
For further information or enquiries, please send an e-mail to:
[email protected]
Technical assistance
For any technical questions or problems, an assistant can be available via the "Technical
Support"
chat service during the conference. Practical technical assistance can also be available.
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